General Rules and Regulations    |     University of Asia Pacific

  • List of Content

Academic Rules

Types of Course

Registration Process

Grading System

Performance Evaluation and Award of Degree

Rules for courses offered in Short Semester

Examination Rules

Conduct and Discipline

Waiver Policy 

Withdrawal (Post Admission)

 

 

  •  

  • Academic Rules

 

To meet the growing technological challenges confronting the nation and the world as a whole, University of Asia Pacific have designed the curricula and syllabi of the subjects offered in the undergraduate courses accordingly. The curricula and syllabi are relevant to the current needs, and are responsive to the emerging challenges. The rules and regulations for undergraduate curricula through course system are applicable for all students.

 

Semester System and Academic Calendar

  • Each academic year comprises of two semesters; i.e., Fall (typically -October to March) and Spring (typically April to September). In addition to these two regular semesters, there may be provision for a short semester (summer) in the intervening periods between the end of Spring Semester and commencement of Fall Semester.

 

Duration of Semesters

  • Duration of each regular semester (Spring or Fall) is generally 18 weeks, which is organized in the following way:

Classes

14 weeks

Mid Semester Examination

1 week

Recess before Final Examination

1 week

Semester Final Examination

2 weeks

Total

18 weeks

 

  • Mid Semester examination is held according to the academic calendar, normally after 7 weeks of class. The classes remain suspended for one week during the Mid Semester examination.

  • Short Semesters have more intensive 8-week duration, with 7 weeks of Class + Mid Semester Examination and 1 week for Final examination.

 

Course Pattern and Credit Structure

  • The entire undergraduate program is covered through a set of theoretical and laboratory courses, fieldwork, design and project/thesis work.

 

Assignment of Credits:

 

Theoretical Courses

  • One lecture per week per regular semester is equivalent to one credit hour. Thus, a three (3) credit hour course has three (3) lectures per week throughout a regular semester.

Laboratory Courses/Sessional Courses/Fieldwork/Project/Thesis

  • Credits for laboratory/sessional/field or design work are usually half of the class hours per week per semester unless otherwise mentioned in the curriculum. Thus, a one and half credit hour course has classes for three hours per week throughout the semester. Credits are also assigned to project and thesis work taken by students. The amount of credits assigned to each of these may vary from discipline to discipline.  

 

Types of Course

 

Core Courses

  • For each discipline, a number of compulsory courses are identified as core courses, which form the nucleus of the Bachelor degree program.

Optional Courses

  • Apart from the core courses, students will have to complete a number of courses, which are optional in nature. Hence students have some choices in selecting courses from a specified group or a number of courses.

 

 

  •  

  • Registration Process

 

Course Registration

  • A regular student is normally required to take a minimum of 15 credits and a maximum of 24 credits in a regular semester. The regular period of course registration starts a week before the commencement of semester classes and extends up to two weeks after the semester begins.

 

For the Second and Subsequent Semester

  • At the end of each semester, the students will be classified into one of the following three categories:

 

Category 1:

  • Students, who have passed all the courses prescribed for the semester and have no backlog of courses. A student of Category-1 is eligible for registration in all courses prescribed for the next or following semesters.

 

Category 2:

  • Students, who have earned at least 15 credits in a semester but do not belong to Category 1. These students are advised to take at least one course less in the following semester than those offered for students of Category 1, subject to the condition that, they will register for such backlog courses as prescribed by the respective adviser.

 

Category 3:

  • Students, who have failed to earn 15 credits in a semester, belong to this category. Students of this category are advised to take at least two courses less in the following semester than those offered for students of Category -1 subject to the registration for a minimum of 15 credits and maximum 24 credit hours. However, they are required to register for such backlog courses as would be prescribed by the adviser. 

 

  •  

  • Advising System

 

All Departments of UAP have strong student advisory systems. One advisor will normally be appointed for a group of students by the concerned department. The advisors usually perform the following responsibilities:

  • 1. Maintain regularly scheduled office hours for academic advising as needed throughout the semester.

  • 2. Assists the students in selection of courses on a short-term and long-term basis.

  • 3. Monitor advisees‘academic progress as well as behavior, manner in the campus and initiate contact with advisees those are failing to progress satisfactorily.

  • 4. Inform students the changes in academic policy, rules and curriculum in the university.

  • 5. For students with excellent academic background and for needy students, advisor recommends to the higher authority for financial assistance.  

 

Students’ Responsibilities Regarding Advising 

 

  • 1. Participate in all scheduled pre-enrollment and orientation programs for incoming students at university.

  • 2. Prepare in advance for academic advising meetings. Map out courses they want and need to take for their degree and present this to their concerned advisor.

  • 3. Make and honor academic advising appointments. 

  • 4. Make advisor aware of any special needs or problems encounter at UAP. Concerned advisor is there to guide students through any problems that may hinder their academic success and continued enrollment in the following semester. Advisors are equipped with a plethora of resources to help the students.

  • 5. Know academic policies, procedures, and regulations such as withdrawal, repeat & improvement examination, retakes, academic probation/dismissal, financial aid, etc.

  • 6. Know degree requirements and remain informed about changes in their curriculum. Map out a plan of action for academic career and review it with concerned advisor.

  • 7. Make the effort to get to know the advisor personally, the better they know one another and the more comfortable they will be. 

 

 

  •  

  • Grading System

 

The grading system is designed to evaluate the performance of a student in a given course based on a scheme of continuous assessment.

  • For theoretical courses this continuous assessment is generally made through class assessment (homework/assignments, attendance and quizzes/reports/presentations etc.), a Mid Semester examination and a Semester Final examination of three/two hour duration.

  • The percentile distribution of marks for a theoretical course is as follows:

Class Assessment

30%

Mid Semester

20%

Final Exam

50%

Total

100%

 

  • The eventual performance of a student in each course is based on the numerical grade obtained in the course and is evaluated by a letter grade equivalent to certain grade points.

  • Letter grades and the corresponding grade points are as follows:

 

Numerical Grade

Letter Grade

Grade Point

80% and above

A+

4.00

75% to less than 80%

A

3.75

70% to less than 75%

A-

3.50

65% to less than 70%

B+

3.25

60% to less than 65%

B

3.00

55% to less than 60%

B-

2.75

50% to less than 55%

C+

2.50

45% to less than 50%

C

2.25

40% to less than 45%

D

2.00

Less than 40%

F

0.00

Exemption

E

Incomplete Work

I

Satisfactory

S

 

  • Grade ‘F’: If a student fails to achieve at least 40% mark in a course, s/he will get ‘F’ grade in that course. Besides, absence in Final Examination at the end of each academic semester will also result in ‘F’ grade.

  • Grade ‘E’: A student transferred to UAP from another university/academic institution will earn ‘E’ grades in the courses exempted at UAP.

  • Grade ‘I’: Grade ‘I’ may be given to a candidate when s/he fails to appear at the Semester Final examinations only for reasons beyond her/his control. Grade ‘I’ shall be converted to the actual grade obtained by the student when available by the following semester. Otherwise grade ‘I’ shall be converted to an ‘F’ grade and the student has to re-register for the particular course.

  • Grade ‘S’: Grade ‘S’ is given when a course, according to the syllabus, is extended to two consecutive semesters and grade ‘S’ is given in the first semester to mean satisfactory progression.         

 

  •  
  • Assessments for Laboratory/ Sessional/Fieldwork courses are made by evaluating the attendance and performance of students in class, oral examinations during laboratory hours and quizzes. Assessment in design courses is done through evaluation of performance during class hours, home assignments/reports and quizzes/jury sessions.

 

  • Calculation of Grade Point Average (GPA)

 

A student’s semester performance is evaluated by Grade Point Average (GPA), which is computed in the following manner:

GPA=   

  • Σ (Grade Point × Credits) 

Σ Earned Credits 

 

  • The grade points are points against letter grades A+, A, A-, B+, B, B-, C+, C, D and F (as shown earlier in a chart). A minimum GPA is required to be maintained for satisfactory progress and a minimum number of earned credits should be acquired

  • Credits are only for those courses registered for at UAP.

 

 

  •  

  • Performance Evaluation and Award of Degree

 

  • The performance of a student will be evaluated in terms of semester GPA and cumulative grade point average (CGPA), which is the grade point average for the semester under consideration.

  • A Candidate will be awarded a degree with honors if his/her CGPA is 3.75 or above. A student will be considered to be making normal progress towards a degree if his/her CGPA for all work attempted is 2.25 or better and is in good standing with the university.

  • To be awarded a degree at UAP, a student needs to complete a minimum number of credit hours specified in the curriculum, including the specified core courses.

  • Students who fail to maintain this minimum rate of progress will fail to be in good standing. Such circumstances may prevail under one or more of the following conditions:

 

i. Semester GPA falls below 2.25,

ii. Cumulative GPA falls below 2.25.

iii. Earned credits fall below 15 times the number of semesters studied.

 

  • The courses in which a student has obtained a D or higher grade will be counted as credits earned by him/her. A student who obtains an F grade in any course in any semester will have to repeat the course for the purpose of grade improvement. F grades will not be counted for GPA calculation but shall be mentioned on the grade sheet and transcript.

 

Attendance

  • All students are expected to attend classes regularly. University of Asia Pacific believes that regular attendance is essential for effective learning. A student is required to attend at least 70% of all the classes held in every course in order to sit for the final examination. 

 

Absence during Semester

  • A student shall not be absent in quizzes, tests, mid semester examinations etc., during the semester. Such absence will naturally lead to reduction in points/marks, which shall count towards the final grade. Absence in the final examination held at the end of each academic semester will result in F grades.

 

Eligibility for Semester Final Examination

 

No student shall be eligible to take part in any semester final examination unless:

  • S/he is officially registered for particular course(s)

  • S/he has fulfilled the required percentage (70% and above) of class attendance and other requirements

  • S/he has fulfilled the required payments of fees and charges etc. 

 

Rules for courses offered in Short Semester

 

  • The courses offered during the short semesters shall be decided on the recommendations of departments on the basis of essential deficiencies to be made up by a group of students. Other students could be allowed to register in those courses, subject to capacity constraints and satisfying the prerequisites. Students will be allowed to register for a maximum of two courses during the short semester. A fee of each credit hour to be registered will have to be borne by the students who will enroll for the short semester.

 

 

  •  

  • Examination Rules

 

Re-examination or Re-scrutiny of Answer Scripts

 

  • Re-examination of final examination answer scripts may be permissible. A candidate can apply for re-examination of any answer script of final examination to the Controller of Examinations through their advisor and the head of the department on payment of Tk 200/- (Tk. Two Hundred) only per script within 7 (seven) working days from the publication of final results. No such application shall be entertained after the mentioned time. No such re- examination is allowed for practical/sessional courses. While re-examining such answer scripts the examiner shall re- examine the scripts thoroughly and shall award a grade, which shall be treated as final.

 

Policy for Incomplete “I” grade

 

  • If any student cannot appear at semester final examination on medical grounds or unavoidable circumstances and concurrently two registered course exams at a same time acceptable to the concerned authority, s/he is permitted to sit for the repeat examination for the missing course(s).

  • An application should be submitted to the Controller of Examinations on due date mentioned in academic calendar through the Head of the department with the supporting documents.

  • Supporting documents (medical certificates) should be verified by the UAP registered doctors. • If the application is approved then an “I” (incomplete) grade will be given in the semester final result by the Examination Division.

  • For repeat final examination (for "I"), students have to pay Tk. 3,000/- per course.

 

 

Repeat Examination

 

  • A student would be allowed to appear at the Repeat Examinations (RE) in case s/he fails in three theory courses or less but not exceeding 10 credit hours in a regular semester. The results of RE will be published within three weeks from the date of publication of results of the semester final examination. The respective departments will arrange RE. Candidates willing to appear at RE are required to apply to the respective Heads of the departments through their Academic Advisers. Students have to pay an amount of Tk. 3,000/- for every course, must proceed to their respective advisers with payment receipt of Tk. 3,000/- per course within five days from the publication of semester final results.

  • Repeat Examinations on theory courses would be held on 50% of marks for each course and the marks for Class Assessment and Mid Semester Examination would be carried forward. There shall be no Repeat Examinations for sessional courses. The maximum grade to be obtained by a student in RE is ‘B’(equivalent to 60%).

The following grading system will be followed in the Repeat Examinations:

60% and above

B

55% to less than 60%

B-

50% to less than 55%

C+

45% to less than 50%

C

40% to less than 45%

D

Less than 40%

F

 

  • Students who appeared in Repeat Examination will not be eligible for merit based waiver/scholarship.

  • Any student who fails to successfully complete any sessional course has to repeat that course in the following semester. 

 

Provisions for Improvement of Grades:

 

Category - A:

  • 1. The Provision for Improvement of grades applies to those only who obtained a grade C or lower in any course. Such candidates may be allowed to improve their grades by surrendering the earlier grade obtained by him/her.

  • 2. For grade improvement purpose, a student will be allowed to repeat a maximum of four courses.

  • 3. For availing such provision of grade improvement, a candidate shall apply to the Controller of Examinations through the Head of the Department concerned with a fee @ Tk. 3000/- (Tk. Three Thousand) only per credit hour. A student may apply for such provision any time during his/her study period in the university but not beyond two weeks after the publication of his/her final semester results.

 

Category - B:

  • 1. A Cumulative Grade Point Average (CGPA) of minimum 2.25 is required for graduation. A candidate whose CGPA is below 2.25 shall have to increase his/her CGPA to the minimum requirement within two consecutive semesters failing which s/he shall be placed under academic probation.

  • 2. Candidates requiring to increase their CGPA under this category (Category - B) shall   apply to the Controller of Examinations through the head of the department concerned with a payment of @ Tk. 3000/- (Tk. Three Thousand) per credit hour. 

 

 

Discipline in Examinations

 

  • Strict discipline is a pre-requisite for the smooth conduct of examination. The following activities by the examinee shall constitute an offence or misconduct. Students are liable to be punished according to UAP rules if they are found to have committed any such offence as mentioned hereunder:

 

Offences

Punishment

1. Any communication between one another.

Warned twice and deduction of 5-15 marks depending on the nature and extent of offence, decided by the invigilator (CI)

2. Appearing at the examination without Admit Cards.

3. Possessing objectionable/illegal/incriminating papers or question paper, materials, electronic gadgets or devices, books, bags, subject related text in any part of body etc.

4. Refusing to hand over/throwing out of reach/swallowing/erasing objectionable/ illegal/incriminating papers or question papers, materials, electronic gadgets or devices, books, bags, subject related text in any part of body etc.

Cancellation of the particular examination.

 

5. Writing on objectionable/illegal/incriminating papers or question paper, materials, electronic gadgets or devices, books, bags, subject related text in any part of body or clothes etc. and copying from them.

6. Copying from objectionable/illegal/incriminating papers or question paper, materials, electronic gadgets or devices, books, bags, subject related text in any part of body or clothes, handwritten/printed/cell phone or photocopied materials etc.

7. Writing anything on the wall, desk, bench, clothes, blackboard, floor or in any part of the body and copying from these writings.

8. Changing or exchanging registration number/Answer Script/ question paper between examinees.

9. Intimidating, abusing, taunting or misbehaving with the Invigilator(s) on duty or anybody concerned with the conduct of examination.

10. Impeding/creating obstruction or disturbance in smooth holding / conducting of examination, or preventing others to take the examination or provoking examinees to leave the examination hall.

Cancellation of the concerned semester/decided by UAP exam board with the consent of CI.

11. Assaulting or any such attempts to assault invigilator(s) or any person concerned with the examinations in or outside the examination hall/premises.

12. Trying to smuggle in or out any answer/additional scripts/question papers or adding such smuggled Answer Script / sheets with the original Answer Scripts.

13. Having handwriting of two different persons in the same Answer Script.

14. Taking a seat illegally in an unauthorized place in lieu of his/her marked seat/room and refusing to move to his/her authorized place or room. 

Cancellation of the concerned semester as a whole.

15. Changing /substituting a cover or inside page of the Answer Script of the university.

16. Writing something objectionable and/or irrelevant things in the Answer Script to the invigilator.

Expulsion for two semesters immediately including the present one.

17. Leaving the examination hall without submitting the Answer Script to the invigilator.

18. Damaging /tearing off the Answer Script/objectionable papers/cell phone or any other electronic device etc. or refusing or creating any obstruction to hand over such papers/cell phone or any other electronic device to the authority.

19. Appearing at the examination illegally through impersonation.

Expulsion for two consecutive semesters.

20. Trying to avail special advantage illegally by falsification/pretexts of any sort (fake medical certificate/false incident/fake documents or any other fraudulent activities).

Cancellation of the ongoing semester.

21. Damaging furniture/gadgets/equipment/ vehicle or any other property of university/ or anyone in the examination hall/premises or trying to set fire on such valuables in the examination hall/premises.

22.  Such other acts not mentioned above on the part of an examinee as in the opinion of the authority may be regarded as an offence. Disciplinary action in the form of cancellation of the examination and debarring from appearing at the subsequent examinations may be taken by the appropriate authority/ disciplinary committee of the University.

Appropriate financial realization for the damages made and permanent expulsion from the University.

 

 

 

 

General Guidelines for Examiner    

 

  • The examiner would use a pen with red ink. 

  • Marks should be clearly visible (it should not be at the very top or at the      very bottom). 

  • Marks should be legible (For ex., the scrutinizer should not be in confusion whether the marks given is 2 or a (√) tick mark) 

  • Spellings and Grammatical mistakes should be pointed out (to the extent possible) 

  • The examiner should keep some evidences that s/he has gone through all the pages of the answer script (by giving at least one tick mark on the page(s); in other words, the scrutinizer should feel that the pages are “seen” by the examiner).           

 

Exam Hall Rules and Regulations 

 

  • 1. Students should bring their Admit and ID cards to their exams.

  • 2. The exam room will open at least 10 minutes prior to the start of the exam and it will be closed at sharp 10:00 am. Late comers should stay out of the exam room for 10 minutes and treat it as a punishment.

  • 3. Students should carefully read the instructions on the front page of the examination paper.

  • 4. Students must bring their own pens, pencils, eraser, rulers, and nonprogrammable scientific calculators. And they are not permitted to share or pass these items between each other during the exam period.

  • 5. All electronic devices (including cell phones) are strictly prohibited. Cell phones must be turned off and stowed away during the exam.

  • 6. In Mid-Term exams, students are not permitted to exit the room for any reasons before submitting their exam scripts.

  • 7. In Final exams, students might be allowed to exit only for 5 minutes for using washroom. For this purpose, however, they should maintain the log book.

  • 8. No students may be admitted to an examination room after the expiration of 30 minutes from the commencement of writing.

  • 9. Students are not permitted to roam around the university campus during or after the completion of an examination.

  • 10. University will take stern actions against any kind of unfair activities of the students as per university rules.       

 

Invigilation Guidelines 

 

  • 1. Invigilators are expected to be at the exam rooms by 9:45 am and students will not be allowed before 9:50 am. The exam rooms should be closed at 10:00 o’clock and it will remain closed for 10 minutes for late comers.

  • 2. As per decision of the Discipline Committee meeting, invigilators are instructed to announce the examinations rules and discipline before the start of examination to caution the examinees.

  • 3. Invigilators are expected to round the exam hall and be vigilant.

  • 4. Invigilators are expected to sign the students’ answer scripts after checking their Admit and ID cards, Registration number, Course Code and other particulars on the front page of answer scripts.

  • 5. Invigilators have to ensure that the students are on their seats as per the seat plan.

  • 6. Invigilators are to ensure that no student possesses mobile/cell phones or any other electronic devices in the exam hall under any circumstances.

  • 7. Students might be allowed to use wash room only for 5 minutes in final examinations and invigilators have to monitor the log book in this regard.

  • 8. Invigilators are expected and requested to avoid any activities that may hamper students’ concentration in the exam hall (e.g. reading newspapers, checking answer scripts, having tea etc.)

  • 9. Invigilators should ensure that all students record their information accurately in the attendance sheet.

  • 10. Before submission of the answer scripts to the office, invigilators should verify the number of answer scripts collected matches that of the attendance mentioned on the top sheet.

 

 

  •  

  • Conduct and Discipline

 

A student should conform to the highest standard of discipline and shall be herself/himself within and outside the premises of the university in a manner befitting the student of a university of national importance. She/he shall show due courtesy and consideration to the teachers and other employees of the university and render sincere co-operation to his/her fellow students. The students also pay due attention and courtesy to the visitors.

 

Code of Conduct regarding sexual abuse or harassment

 

The UAP is very keen to keep its campus free from any sort of sexual abuse or harassment. To attain this goal, the UAP administration needs the cooperation and commitment of all: the students, the faculty and the stuff, alike. Sexual abuse and harassment have been identified as below:

  • 1. Behavior colored with unwelcome sex appeal (direct or by indication) like physical touch or advances.

  • 2. Attempts or efforts to establish sexual relation by abuse or administrative/ professional power.

  • 3. Language with tinge of sexual abuse and harassment.

  • 4. Demand or request for sexual favors.

  • 5. Showing pornography.

  • 6. Remark or gesture implicating sex appeal.

  • 7. Teasing through indecent gesture, language or remark, to get near to or follow someone with the aim of fulfilling filthy intensions without one’s knowing and to tease or cut  jokes in language implicating sex.

  • 8. To say or write anything on letter, telephone, cell phone, SMS, photo, notice, cartoon, bench, chair, table, notice board, office, factory, laboratory, classroom, walls of bathrooms/toilets with a motive of sex implications.

  • 9. Taking still or video photographs for the purpose of blackmailing and character assassination.

  • 10. To pose threat to keep someone away from participation in sports, cultural, institutional and academic activities for fear of sexual abuse and harassment.

  • 11. To pose threat or exert pressure in case of refusal of love proposals.

  • 12. To establish or try to establish sexual relation by intimidation, deception or false assurance. 

 

Anyone, male or female, having any complaint against anybody on any of the above grounds, must contact the ‘Departmental Focal Point’ (there is one in each department) of the ‘Complaint Committee’ and act on his/her advice. The administration is determined to take appropriate actions against the violators. UAP has a Sexual Harassment Committee headed by a selected faculty member by the authority.

 

 

  •  

  • Waiver Policy 

 

3% of total seats are reserved for the children of Freedom Fighters and another 3% for meritorious but poor students from remote areas of Bangladesh. They will be offered full free education opportunity.

  • 1. Top 3% students in each department will be offered 100% tuition waiver based on semester results.

  • 2. 10%-100%  Vice Chancellor‘s special tuition fee waiver will be offered to poor but meritorious students.

  • 3. 50% waiver for students with individual GPA of 5.00 in S.S.C and H.S.C. (for first semester only)

  • 4. 25% waiver for students with individual GPA of 4.50 in S.S.C and H.S.C. (for first semester only)

  • 5. 10% waiver for students with individual GPA of 4.00 in S.S.C and H.S.C. (for first semester only) 

 

Criteria for semester based tuition fee waiver (including Vice Chancellor‘s special tuition fee and Freedom Fighters Quota waiver)

  • a) Has to be regular student. Tuition fee waiver will be given on the basis of semester GPA.

  • b) Student must take full load (mentioned in the Departmental Prospectus) in the concerned semester.

  • c) Students taking repeat exams are not eligible for waiver.  

  • d) Has a record of good conduct.

  • e) Has no outstanding dues (for VC’s special waiver and merit based waiver)

  • f) Financially insolvent for Vice Chancellor’s special waiver

  • g) Students having no “F” grade in any subject in the concerned semester for Freedom Fighters Quota waiver.

  • h) Has been recommended by the concerned advisor and Head of the Department.

  • i) Has a minimum GPA of 3.5 and 3.0 for VC’s special waiver.

  • j) Tuition fee waiver (only for merit-based) will be awarded based on GPA as per the following table

GPA

  Percentage of Tuition fee waived

3.5-3.74

25%

3.75-3.89

50%

3.90-3.99

75%

4.0

100%

 

 

  •  

  • Withdrawal (Post Admission)

 

The mode of refund of admission fees for the newly admitted students who would like to withdraw are as follows:

  • A) Admission fees will be deducted if a student withdraws/cancels before the beginning of classes.

  • B) Tk. 32,000/- will be deducted if the withdrawal/cancellation is made within 2 (two) weeks after classes start.

  • C) No money will be refunded if a student withdraws/cancels his/her admission after 2 (two) weeks of classes.

 

 

 

For further details of the academic rules, students should consult the university information booklet for Examination Rules and Procedures.